Soothe Smile Studio
Effective Date: August 1, 2025
Last updated: February 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Our Commitment to Your Privacy
At Soothe Smile Studio, we respect your privacy and are committed to protecting your personal and health information. We are required by federal law (HIPAA) and applicable Texas law to maintain the privacy of your protected health information (PHI), provide you with this notice of our legal duties and privacy practices, and follow the terms currently in effect.
How We May Use and Disclose Your Information
We may use and disclose your health information for the following purposes:
Treatment
We use your information to provide dental care and related services. This may include sharing information with specialists, labs, or other healthcare providers involved in your care.
Payment
We may use and disclose your information to obtain payment from insurance companies or other responsible parties.
Healthcare Operations
We may use your information to run our practice, improve services, train staff, and maintain quality assurance.
Appointment Reminders and Communication
We may contact you via phone, text, email, or mail regarding appointments, treatment, or office updates.
As Required by Law
We may disclose information when required by federal or Texas law, including for public health, law enforcement, or health oversight purposes.
Texas Privacy Protections
Texas law may provide stronger privacy protections than federal HIPAA regulations. When Texas law is more protective, we follow Texas law.
Under the Texas Medical Records Privacy Act (Texas Health & Safety Code Chapter 181) and related statutes:
- We protect your medical and dental records from unauthorized use or disclosure.
- Certain disclosures require your written authorization.
- You may have additional rights under Texas law regarding access, amendments, and restrictions.
- We will comply with all applicable Texas confidentiality requirements.
Special Protections for Certain Information
Some types of information may receive additional legal protections, including:
Substance use disorder treatment records (protected under federal law)
Information protected by Texas privacy laws when more restrictive than HIPAA
When stricter protections apply, we will follow those laws.
Your Rights
You have the right to:
Access Your Records
You may request a copy of your dental and health records.
Request Corrections
You may request that we correct inaccurate or incomplete information.
Request Confidential Communications
You may ask us to contact you in a specific way (for example, only by phone or mail).
Request Restrictions
You may request limits on how we use or disclose your information. We will consider all requests but may not be able to honor all restrictions.
Receive a Copy of This Notice
You may request a paper or electronic copy of this notice at any time.
File a Complaint
You may file a complaint if you believe your privacy rights have been violated. You will not be penalized for filing a complaint.
Our Responsibilities
We are required to:
Maintain the privacy and security of your information
Notify you if a breach occurs that may compromise your information
Follow the terms of this notice
Update this notice if our privacy practices change
Any updated notice will be available in our office and on our website.
Contact Information
If you have questions about this notice or your privacy rights, please contact us:
Soothe Smile Studio
11231 Greenhouse Rd, Suite 135
Cypress, TX 77433
Phone: (346) 587-1716
Email: welcome@soothesmilestudio.com
Filing a Complaint
If you believe your privacy rights have been violated, you may contact us directly using the information above. You may also file a complaint with the U.S. Department of Health & Human Services, Office for Civil Rights. Filing a complaint will not affect your care.
Changes to This Notice
We reserve the right to change this Notice of Privacy Practices. Any changes will apply to all information we maintain. The updated notice will be posted in our office and on our website.
Website Posting Statement
This Notice of Privacy Practices is available at our office and on our website. Printed copies are available upon request.